1. Introduction
This privacy policy is about how KM Nutrition collects, processes, stores and shares client data.
This Privacy Policy only relates to personal data collected by KM Nutrition via the KM Nutrition website, application forms, emails and telephone calls and consultations. Any personal data collected by KM Nutrition is used in accordance with UK data protection legislation.
Users should be aware that if they access other websites, using the links provided, these are outside our control. If they provide personal data to other companies, the privacy policies of those companies determine the uses to which that information is put, and the KM Nutrition Privacy Policy will no longer apply.
2. The Data Protection Bill 2017
KM Nutrition complies with the principles of the Data Protection Bill 2017 in accordance with General Data Protection Regulations (GDPR).
3. Purpose of data
The data we collect from members is the data required to provide professional services to clients and communicate with clients. The data held by KM Nutrition is collected at the time of application and during sessions and includes name, surname, home address, email, phone number(s), date of birth, medical history, dietary habits, lifestyle details, allergies and other health related information necessary to provide nutritional therapy services.
4. Disclosures – Sharing of data
KM Nutrition will not disclose your personal information without your consent unless there are serious concerns regarding your safety, in this instance some information may be shared with your GP.
5. Consent
By providing personal data to KM Nutrition users consent to the processing of such data by KM Nutrition as described in this Privacy Policy.
6. Storage of personal data
Data is stored in a secure location and held on technology which is encrypted. External data processors are bound to hold data securely and in accordance with GDPR
7. Processing of data
Under the UK GDPR, your personal data is processes based on the following lawful bases.
- Consent: Where you provide explicit consent, particularly for processing special category data (e.g. health information)
- Contract: To fulfil contractual obligations to provide nutritional therapy services.
- Legal obligation: To comply with UK laws and professional standards such as record keeping requirements.
- Legitimate interest: For purposes such as business administration, service improvement, or fraud prevention provided your rights are not overridden.
- Sharing your information: Your personal data will not be sold or shared with third parties except in the following circumstances
- With your explicit consent: for example, sharing health information with other healthcare professionals involved in your care.
- Service providers: Trusted third parties (E.g., payment processors, scheduling platforms or IT providers) who act as data processers and are contractually bound to protect your data in accordance with UK GDPR.
- Legal requirements: When required by law, such as in response to a court order or request from a regulatory authority.
- Professional referrals: If we refer you to another practitioner, with your explicit consent.
All third-party data shared is required to comply with UK GDPR and maintain appropriate safeguards.
Data retention – KM Nutrition retains personal data for only as long as necessary to fulfil purposes outlined in this policy or as required by UK law.
Client records will be held for a minimum of 7 years or up until age 26 in the case of children’s records.
After these periods data is securely deleted/destroyed.
8. Cookies
If you visit our website, we may use cookies or similar technologies to improve functionality and user experience. You can manage cookie preferences in your browser settings.
9. Links to Third Party Websites
This Privacy Policy applies solely to the personal data collected by KM Nutrition and does not apply to third party websites.
KM Nutrition is not responsible for the privacy policies of third-party websites. KM Nutrition advises users to read the privacy policies of other websites before registering any personal data.
10. Security
KM Nutrition holds your personal data in accordance with the security provisions of the UK data protection legislation.
If you have any questions about security, please contact KM Nutrition at the following email kmnutrition25@gmail.com
11. Notification of Changes
KM Nutrition will notify all users of any changes it makes to its Privacy Policy. If KM Nutrition decides to change its Privacy Policy, it will post such changes on this page so that you are always aware of how KM Nutrition uses your personal data.
Users have the right to ask KM Nutrition, in writing, for a copy of all the personal data held about them upon payment of a fee (“subject access request”) and to request that KM Nutrition correct any inaccuracies in that information.
12. Your rights over your data
You have the right to rectify, amend, correct or erase your data except where there is a legal basis for refusal.